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Kenyan Passport – Kenyan Passport Application, Requirements, Tracking and Renewal



Reforms have paid dividends, making passport application in Kenya one of the simplest processes.  All an applicant needs to do is fill a form, pay Sh 1,040 ($38) for a 48—page passport and wait for 10 days.

Thanks to technorological advancement, applicants can also apply for a Kenyan passports online. They can also visit immigration offices in the morning before going to work or after. To make this possible, officials in the Passport Section serve clients as early as 7am and as late as 8pm.

Kenyan Passport Tracking and Waiting Period

The installation of a system for the issuance of new generation Kenyan passports has reduced the waiting period for a new document from 21 days to 10 days. At the click of a button, an Immigration official can monitor the progress of an application and tell with certainty when the passport will be ready for collection. Process automation has made it possible to track the location and progress of a file. The introduction of a tracking number has simplified the process.

Another key innovation is the use of mobile telephone technology, through a short message service (SMS), to provide the public with information on the progress of their documents.

In 2006, the Government scrapped the requirement that Kenyan passport applicants provide invitation letters from friends, relatives or acquaintances, making it easier for Kenyans to get a Passport.

Passport Application in Kenya – New Generation Kenyan Passports

New generation Kenyan Passport Special features in the new generation passports make it difficult for Fraudsters to use stolen or fake papers. At Immigration points, a concealed camera takes a picture of the face of the person presenting the passport to determine resemblance with photographs submitted during application.

The new Kenyan passports are also fitted with microprocessor computer chips to store information. These and other security features, such as the embossed photograph on the document, make it difficult for fraudsters to compromise the passport. These internationally recognised security features help detect fake documents whenever they are used.

To ensure that crooked travelers do not use bogus passports to enter the country, a forgery detection unit has been set up at Jomo Kenyatta International Airport in Nairobi, the country’s main gateway.

Also, a computerised data system, capable of comparing and evaluating personal information, has been installed to intercept criminals before they set foot on Kenyan soil.

Kenyan Passport Application Form Download

Here is the link to download your Kenya passport application Form as a PDF: Kenyan Passport Application Form – Form 19

How to Apply for a Kenyan Passport

A Kenyan who intends to acquire or to travel outside Kenya shall submit an application for a passport in person to the Passport Control Officer in a manner as may be prescribed. Applications can be submitted at the Nairobi, Mombasa and Kisumu Passport Control Offices.

Application for Kenyan Passport – First Application

The applicant shall submit an application for the passport in person in the prescribed manner i.e. Kenyan Passport Application Form – Form 19.

An application shall be accompanied by:-

  1. Documentary evidence of Kenyan citizenship i.e. Original & copies of birth Certificate and National Identity Card, or a Certificate of naturalization or registration and Renunciation Certificate of former citizenship. • Current clear and un-mounted three passport size photographs as may be directed by the Passport Control Officer.
  2. The Application must be recommended in section ‘7’ by a citizen of Kenya such as Minister of religion, a Minister or Legal Practitioner, an established Civil Servant or Bank Official personally acquainted with the applicant, but not by immediate relatives. The recommender must attach a copy of his/her National ID or passport.
  3. In the case of an applicant who is below the age of eighteen years, the parents or legal guardian’s written consent.
  4. In case of an applicant who is adopted, the original adoption certificate, clearance letter from the children’s department, and or, the Court ruling or award.
  5. Prescribed fee.

Note:

The Passport Control Officer may require the applicant for a passport to produce supplementary information so as to ascertain the citizenship or nationality of the applicant. These may include the applicant’s parent’s birth certificate, national identity card, or certificate of naturalization or registration.

Kenyan Passport Requirements – First application

All applicants must fill the application forms Kenyan Passport Application Form – Form 19

  1. Be a Kenyan Citizen
  2. Duly completed Passport application form Form 19
  3. Applicant’s Birth, Adoption or Registration (original and photocopy) Certificate In some instances an applicant’s parent(s) birth certificate maybe required
  4. New generation National Identity Card (original and copy)
  5. Three coloured Passport size photographs of the applicant with one of photos duly certified as true likeness of the applicant by the recommender 6. Certified copy of the recommender’s National Identity Card

Kenyan Passport Renewal – Replacement of Kenyan Passport after (Expired / Filled up) 5/10 years

The applicant shall submit an application for the passport in person in the prescribed manner or form.
An application shall be accompanied by:

  1. The previous passport and copy
  2. Three (3) Recent clear passport size photographs (coloured)
  3. In the case of a diplomatic passport, a letter from the Chief of protocol from the Ministry of Foreign Affairs
  4. Prescribed fee

Note:

  1. The passport which was previously used and cannot be used any further shall immediately after the issuance of a new passport be cancelled by the Passport Control Officer.
  2. No person shall be issued with a new passport unless the application is accompanied by the previous passport.

 Requirements for Renewal of a Kenyan Passport

  1. Duly completed Passport application Form 19
  2. Expired or filled up Passport being replaced and its copy
  3. Three coloured Passport size photographs of the applicant with one of photos duly certified as true likeness of the applicant by the recommender 4. Certified copy of the recommender’s National Identity Card

Kenya Passport Application – Replacement of a Lost or Mutilated Passport

The applicant shall submit an application for the passport in person in the prescribed form.

The application shall be accompanied by:-

  1. An affidavit of the circumstances surrounding the loss, theft, mutilation or damage.
  2. A police report on the loss of the passport
  3. Prescribed fee

Note:

To ascertain the true circumstances on the loss, theft or damage of the passport, the applicant may be required to appear for an interview before a Passport Control Officer.

Kenyan Passport Requirements – Replacement of Mutilated Passport

  1. Duly completed Passport application form
  2. Mutilated Passport to be replaced and its copy
  3. An affidavit detailing the circumstances under which the mutilation occurred
  4. Three coloured Passport size photographs of the applicant with one of photos duly certified as true likeness of the applicant by the recommender
  5. Certified copy of the recommender’s National Identity Card

Kenyan Passport Requirements – Replacement of Lost Passport

  1. Original Birth Certificate
  2. Duly completed Passport application form
  3. Three coloured Passport size photographs of the applicant with one of photos duly certified as true likeness of the applicant by the recommender
  4. An affidavit detailing the circumstances under which the loss occurred
  5. Police abstract
  6. Certified copy of the recommender’s National Identity Card
  7. Letter explaining circumstances of loss

Kenya Passport Application – Diplomatic Passports

The applicant shall submit in addition to the requirements of ordinary passport a letter from the chief of protocol from the Ministry of foreign Affairs.

Kenyan Passport Requirements – Diplomatic Passport

  1. Duly completed Passport application form 19
  2. Letter showing that the person meets the criteria set out in the third schedule of the Kenya Citizenship and Immigration Regulations, 2012 Legal Notice No.64.
  3. Old Passport or original Birth Certificate and National Identity Card together with their respective photocopies
  4. Certified copy of the recommender’s National Identity Card
  5. Three coloured Passport size photographs of the applicant with one of photos duly certified as true likeness of the applicant by the recommender

Kenyan Passport Requirements – Temporary Permit

  1. Duly completed Temporary Permit application form
  2. National Identity Card and copy
  3. Two coloured Passport size photographs
  4. For an applicant under eighteen (18) years:

Disqualification of Application for a Kenyan Passports

A Passport Control Officer shall disqualify the application of any person:-

  1. Who is not a citizen of Kenya
  2. Who gives false information for the purpose of obtaining a passport
  3. Submits incomplete forms
  4. In respect of whom there is evidence of involvement in passport fraud, passport forgery or international crime(s).

Revocation of a Kenyan Passport

The Passport Control Officer may, where:-

  1. The holder of a passport or travel document permits another person to use his passport or travel document
  2. The holder of a passport has been deported or repatriated to Kenya at the expense of the government
  3. The holder engages in drug trafficking, money laundering, human trafficking, terrorist acts or any other illegal activity
  4.  It is in national interest or national security
  5. It is discovered that a Kenyan over 21 years of age is a holder of a passport of another country
  6. The holder has a pending warrant of arrest, and
  7. The holder is a habitual criminal;

at any time withdraw, cancel or revoke the passport or travel document granted or issued to the holder.

NOTES

  1. Payment for lost and mutilated Passports are payable by banker’s cheque drawn in favour of Director of Immigration Services.
  2. Immediately upon collection of a new Passport, it is important that one reads through the notes, appends his/her signature and notes the Immigration Reference Number(R. No).
  3. Applicants under 18 years of age must have one of the Parents’/Guardians’ consent letter and a copy of the National Identity Card.
  4. All applicants are advised not to use third parties to follow up on their applications, but to consult directly with the Immigration Officers dealing with services being sought who are in official uniforms. *Applicant’s copy of National Identity Card is MANDATORY for every application.

These requirements are not exhaustive, if need be, more information may be required.

Please note that, applicants MUST come in person.

Kenyan Passport Application Guidelines

  1. In case of married woman-documentary evidence of marriage e.g. sworn affidavit, marriage certificate.
  2. In case of children /people under the age of 18 years of age, written Consent from Father or legal guardian.
  3. The Application must be recommended in section ‘6’ by a citizen of Kenya who is not an immediate relative.
  4. Applicant must be Bona Fide Kenya citizen.

Kenyan Passport Application Fees and Timelines

Passport Application in Kenya - Kenyan Passport Application

Passport Application in Kenya – Kenyan Passport Application

Service offered Fees (in Ksh) and Time-lines

New Kenyan Passport Application

A series: Ksh 4,500 – 10 days
B series: Ksh 6,000 – 10 days
C series: Ksh 7,500 – 10 days

Replacement of a Kenyan Passport

A series: Ksh 4,500  – 4 days
B series: Ksh 6,000 – 4 days
C series: Ksh 7,500 – 4 days

Lost Passport: Ksh 12,000 – 4 days
Mutilated Passport: Ksh 10,000 – 4 days
East African Passport: Ksh 940 – 2 days
Diplomatic Passport: Ksh 6,040-  5 days
Temporary Passport: Ksh 300 – 30 minutes

NB.

  1. Payment for lost and mutilated passports are payable by bankers’ cheque drawn in favor of Director of Immigration Services.
  2. Immediately upon collection of a new passport, it is important that one reads through the notes, appends his/her signature and notes the immigration reference number (R.No) to facilitate communication with the passport control office.
  3. Children under 18 years of age must attach one of the parents’/guardians’ consent letter or a copy of parent’s/guardian’s identity card.
  4. All applicants are advised not to use third parties to follow up on their application but to consult directly with the immigration officers dealing with service being sought.
  5. Passport application forms are also available at MalindiImmigration Office,LamuImmigration Office, Kenya Missions Abroad and from our website www.immigration.go.ke

Please note applicants MUST come in person. 

PUBLIC NOTICE

We wish to further advice that Kenyan citizens who wish to travel to countries in the Far East e.g. Singapore, Thailand, Indonesia, or to countries in the Middle East e.g. United Arab Emirates (U.A.E) should ensure that they hold the new generation Passports (i.e. their passports should have been issued from March 2008 onwards).

Kenyan Passport Application Photographs

  1. They photographs must be three in number.
  2. The photographs must be taken full face without a hat.
  3. The photographs must not be mounted.
  4. The size of the photographs must not be more than 2½ inches by 2 inches or less than 2 inches by 1½ inches.
  5. The photographs must be printed on normal thin photographic paper and must not be glazed on the reverse side.
  6. The person recommending the applicant is required to endorse the reverse side of one copy of the photographs with the words: “I certify that this is a true likeness of the applicant Mr. (Mrs. or Miss) …………..” and add his signature.

Where to apply for a Kenya Passport

Applications for a passport must be submitted personally to the following Passport Control Offices:

1. Nairobi: Ground Floor (North Wing), Nyayo House – Tel :+254- 20-2222022
2. Mombasa: PC’s Office Building – Tel:+254-41-2222676
3. Kisumu: New Provincial Headquarters – Tel:+254-057-2024935/2025438/0700596071
4. Eldoret: Public works building – Tel: +254-53-6337
5. Garissa: Telefax:0462102140
6. Embu
7. Nakuru
8. Kenya Embassy, Washington D.C: 2249 R Street,N.W.Washinton D.C 20008 U.S.A – Tel:+12023876101 – www.kenyaembassy.com
9. Kenya High Commision, London: 45 Portland place London WIBISIAS United Kingdom – Tel:+442076368364 – www.kenyahighcommission.net

 Kenya Passport application Contacts and Website

Any service that does not conform to the above standards should be reported to the customer care help desk, supervisor in-charge, Officer in -charge passport section or to

The director of Immigration Services,Nyayo House,9th floor Rm 30 or call us on

Tel:020217240 (Nairobi)

Email:[email protected] or [email protected]

For further details please visit our website

Any service that does not conform to the above standards should be reported to the customer care help desk, supervisor in-charge, Officer in -charge passport section or to The director of Immigration Services,Nyayo House,9th floor Rm 30 or call us on Tel:020217240 (Nairobi) Email:[email protected] or [email protected]

For further details please visit our website

www.immigration.go.ke