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Ministry of Lands, Housing and Urban Development

Ministry of Lands, Housing and Urban Development

A comprehensive guide to the Ministry of Lands, Housing and Urban Development in Kenya, their addresses (postal and physical), contacts (telephone and e-mail) and a link to the ministries website.

Functions of the Ministry of Lands, Housing and Urban Development

In the executive order No.1/2016, the Ministry of Lands, Housing and Urban Development is charged with the following core functions:-

  1. National Lands Policy and Management
  2. Physical Planning
  3. Land Transactions
  4. Survey and Mapping
  5. Land Adjudication
  6. Settlement Matters
  7. Rural Settlement Planning i.e. eco-village and Reclamation
  8. Land Reclamation
  9. Land Registration
  10. National Spatial Infrastructure
  11. Land and Property Valuation Services Administration
  12. Administration of Public Land as Designated by the Constitution
  13. Land Information Systems
  14. Administration of Public Land as Designated by the Constitution
  15. Development and Management of Government Housing
  16. Development and Management of Public Buildings
  17. Development and Promotion of Affordable Housing Policy
  18. Housing Policy Management
  19. Lands Policy Management
  20. Maintenance of Inventory of Government Property
  21. Management of Building and Construction standards and codes
  22. Management of Civil Servants Housing Scheme
  23. Management of Housing for Civil Servants and Disciplined forces
  24. National Secretariat for Human Settlement
  25. Other Public Works
  26. Overseeing Provision of Mechanical and Electrical (Building) Services to Public Buildings
  27. Public Ofice Accommodation & Management
  28. Public Works Planning
  29. Public Works Policy and Planning
  30. Registration of Architects and Quantity Surveyors
  31. Registration of civil, Building and Electro-Mechanical Contractors
  32. Registration of Contractors and Materials Suppliers
  33.  Settlement Matters
  34. Supplies Branch and Co-ordination of Procurement of Common-User Items by Government Ministries

Institutions under the Ministry of Lands, Housing and Urban Development

  1. Kenya Building Research Centre
  2. National Construction Authority
  3. National Housing Corporation
  4. Settlement Fund Trustees

Constitutional/Commission Offices under the Ministry of Lands, Housing and Urban Development

The National Land Commission

Major achievements of the Ministry of Lands, Housing and Urban Development

1. National Spatial Plan

This flagship project aims at guiding physical development activities on space over the next 50 years. It also provides a spatial illustration of the national projects and will identify a national strategy for land development. The Concept Paper on the plan is in place and shared with stakeholders. Further the requisite institutional framework for the process has been identified and sensitizations workshops held in four regions, Nyeri, Machakos, Kisumu and Kakamega.

2. Modernization of Land Registries

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The main objective of this exercise is to make land registries publicly accessible and improve on storage and retrieval of land records. To date, the Ministry has completed Thika, Eldoret, Bondo, Isiolo and Kitale land registries. Meru and Lamu are at an advanced stage. In addition, the Ministry has rehabilitated Kericho, Kwale, Nyeri, Kajiado, Garissa, Mandera, Koibatek, Kisumu, Kisii, Naivasha, Migori, Kiambu, Nakuru, Bomet and Ugenya land registries.

3. National Land Information Management System (NLIMS)

The Ministry has embarked on safeguarding and digitization of land paper records at the Ministry Headquarters, Thika, Mombasa, Kitale and Nakuru land registries. Other achievements include; reviewed and re-engineered processes and procedures, reviewed Integrated Land Rent Information System and capturing of all land rent data, modernizing the national Geodetic Framework by constructing zero order passive Kenya Reference Frame (KENREF) pillars/stations. The Ministry has also modernized the computer server room at the headquarters by up-scaling digital access systems and improving cooling system and operationalized the Electronic Records Management System (ERMS) to manage the digitized land records.

4. Land Reforms

The Ministry has finalized four (4) Acts in tandem with Constitution of Kenya 2010 (Fifth Schedule). These include; Environment and Land Court Act, Land Act, Land Registration Act and National Land Commission Act. In addition the Ministry has embarked on the development of Community Land Bill and has completed Eviction and Resettlement Guidelines Draft Bill. Preparation of rules and regulations to operationalize these Acts is underway.

5. National Land Use Policy

To ensure sustainable use of land, the Ministry has initiated the preparation of a National Land Use Policy.

6. Special Economic Zones for Mombasa, Kisumu and Lamu

The Ministry has prepared physical and land tenure profiles for the proposed Special Economic Zones in the country namely Mombasa, Kisumu and Lamu. This will provide basis for identification of suitable and available land, and guide the proposed development. In addition, the Ministry has placed an embargo on allocation of public land, restriction on extension of leases, subdivision and change of user.

7. Resort Cities

The Ministry has finalized Concept Papers for the proposed Kilifi and Diani/Ukunda Resort Cities. The plans will guide Ministry of Tourism to identify the core area where resort-related activities and investments will be concentrated. A zoning plan for Diani/Ukunda has also been finalized to control development and preserve the immense tourism potential in the area.

8. Land cover and land use mapping

The Ministry has produced topographical data base maps at scale of 1:2,500 for Mombasa, Malindi, and Lamu. All County maps have also been digitized and are awaiting authentication and approval. The Ministry has also initiated the process of revising the Kenya National Atlas (6th Edition).

Others Key Achievements of the Ministry of Lands, Housing and Urban Development include:

  • Establishment of one-stop banking hall to improve efficiency
  • Over 4.06 billion titles registered countrywide
  • Registration of 8,346,081.99 hectares of land
  • Enhanced revenue collection from Kshs. 850 million in 2007/08 financial year to Kshs.9.5 billion in the Financial Year 2011/12
  • Preparation of regional, structural and advisory development plans for various parts of the country

State Department of Land – Ministry of Lands, Housing and Urban Development

The Department of Land is charged with the responsibility of ensuring efficient administration and sustainable management of the land resource in Kenya. Its mandated to:

  • Formulate and implement land policy
  • Undertake physical planning
  • Register land transactions
  • Undertake land surveys and mapping
  • Land adjudication and settlement
  • Land valuation and administration of public and community land

It comprises five departments, namely:

  1. Department of Administration and Planning
  2. Department of Physical Planning
  3. Department of Land Adjudication Settlement
  4. Department of Surveys
  5. Department of Lands

Department of Administration and Planning – Ministry of Lands and Planning

This department coordinates activities of the four technical departments by providing services like, transport, procurement, accounts, human resource management among others.

Department of Physical Planning – Ministry of Lands and Planning

The department aims to achieve a balanced regional development over the national geographic space for the benefit and welfare of all. Key activities of this department include;

  • Preparation of regional and local physical development plans
  • Feasibility studies into matters concerning physical planning and advising on matters concerning alienation of land and the most appropriate use of land such as change of user
  • Extension of user
  • Extension of leases
  • subdivision of land and amalgamation of land
  • Others such as conflict resolution through physical planning liaison committees.

Department of Land Adjudication Settlement – Ministry of Lands, Housing and Urban Development

The department has two divisions namely; Land Adjudication, and Settlement
The settlement division is responsible for the acquisition, planning, demarcation, survey and allocation of economically viable agricultural settlement land to landless, poor and unemployed Kenyans on loan basis

The adjudication division is responsible for ascertaining rights and interests on land in trust land areas and transformation of ownership from customary tenure to individual/group ownership through demarcation, survey and registration.

Others activities undertaken by the department include:

  • Management of group ranches
  • Arbitration of land disputes
  • Purchase of land for settlement of landless Kenyans
  • Survey and demarcation of settlement scheme plots
  • Incorporation of group representatives through Group Representatives Act
  • Hearing and determination of land disputes in adjudication sections
  • Issuance of letters of offer and legal documents and collection of land loans
  • Issuance of discharges and transfer documents
Ministry of Lands

Ministry of Lands

Department of Surveys – Ministry of Lands, Housing and Urban Development

The department of Surveys implements the Government’s policy of sustainable exploitation of land and its natural resources. It is composed of five divisions namely;

  1. Geodetic and Geographical Information System (GIS)
  2. Mapping
  3. Administration
  4. Cadastral
  5. Land Adjudication
  6. Hydrographic

The functions of the department of Surveys

These functions are carried out within the provisions of the Survey Act (Cap 299) of the Laws of Kenya. They include;

  • Etablishing and maintaining a national geodetic control network that covers the whole country to facilitate other surveys and research.
  • To produce and maintain plans of property boundaries in support of land registration and to ensure guarantee and security of land tenure.
  • To produce and continuously update national topographical basic maps for the whole country at various scales for development planning and for production of other maps. Other functions are; to inspect and maintain national and international boundaries.
  • To prepare and publish the National Atlas of Kenya, as a documentation of National Heritage and promotion of Nation’s identity.
  • Carrying out hydrographic surveys for safe navigation, exploration and exploitation of natural resources of rivers, lakes, seas and oceans, calibrating and maintaining survey equipment in order to ensure correct measurements, providing quality control and assurance of geographical data produced by other organizations and establishing and maintaining National Spatial Data Infrastructure (N.S.D.I).

Department of Lands – Ministry of Lands, Housing and Urban Development

The core function of the department of lands is to administer both public and community land on behalf of the county governments. It has three divisions namely;

  1. Land Administration
  2. Land Registration
  3. Valuations

Land Administration Division

This division is charged with the responsibility of establishing and managing land control boards, processing and approval of development applications e.g. issuance of consents to charge, lease or transfer, alienation of land for development to public institutions and individuals. Other functions are; processing of ownership documents such as titles/grants for both public and community, setting apart land for public use, generation and collation of revenue and Appropriation-in- Aid (A.I.A.), custody and maintenance of land records, recording and updating and recording of plot attributes on files and cards, documentation of public land and preservation of fragile ecosystems, Historical monument sites, public beaches, marine reserves, national parks, wet lands and water catchment areas for purposes of conservation.

Land Valuation Division

This division is responsible for valuation of land and landed properties for various purposes. It provides professional valuation services to the government, parastatals and counties. Common types of valuation carried out in the division include, valuation for stamp duty, for subdivision (rent apportionment), lease extension, change of user and extension of user, alienation, rating, compulsory acquisition, loose assets, government purchase, sale and leasing.

Land Registration division

Land registration division is responsible for issuance of title deeds under various registration regimes, receiving and registration of documents under the various acts, attending and resolving land disputes. The division also safeguards and maintains custody for land records and documents, conducts searches for members of public, institutions and firms, advising members of public, institutions and firms, on land matters particularly on the legal implications of various land transactions.

The Departments of Lands also has the following sections:

Records Section – This section keeps the records of registered and unregistered land in the country. There are currently over one million eight hundred thousand correspondence files maintained by the Section and still growing mainly due to subdivision of large farms.

Land Rent Section – This section is the custodian of all government leasehold and land rent records. Rent assessment is done by the office and payment made to the Commissioner of Domestic taxes through intermediaries (Kenya Commercial Bank, National Bank and Cooperative Bank) on prescribed forms which show details such as parcel number, owner’s name, address, personal identification number and the amount of rent payable per annum.

Plan Records Office – This section is charged with the responsibility of custody, updating and maintenance of survey plans, part development plans, boundary plans, cadastral maps, topographical and topo-cadastral maps and property cards.

Ministry of Lands, Housing and Urban Development

Cabinet Secretary: Professor Jacob Kaimenyi

 Principal Secretary: Arch. Mariamu Ali elMaawy

Ministry of Lands, Housing and Urban Development Contacts

Physical Address: Ardhi House, 1st Ngong Avenue,
Postal Address: P.O. BOX 30450-00100,
Town/City: Nairobi,Kenya
Tel: 254-020-2718050
Fax: 254-020-2721248

Ministry of Lands Video